How to End the Collaboration

Business Hubs Evaluation How to End the Collaboration

Ending the collaboration involves finalizing the agreements, acknowledging the contributions of both sectors, and discussing future opportunities for collaboration. To effectively end the collaboration, Small Commerce and Small Digital should consider the following steps:

Review the Contractual Obligations: As part of wrapping up the project, both sectors should review the agreements and contracts that were put in place at the start of the collaboration. This step ensures that all obligations have been met, all deliverables have been received, and any remaining issues are identified and resolved. Should there be any pending obligations, both parties should agree on the necessary steps to fulfil them.

Evaluate the Collaboration: An objective evaluation of the collaboration is a crucial step in ending it. This should include a review of the goals set at the beginning and whether they were met, the effectiveness of the communication and problem-solving methods, and the overall satisfaction with the collaboration. This evaluation will provide valuable insights and lessons for future collaborations.

Provide and Seek Feedback: Encourage open and honest feedback from all participants. This feedback is essential for continuous improvement and for enhancing the collaboration experience in the future. It can also help identify strengths and weaknesses, and shed light on areas that need more attention in future collaborations.

Maintain Open Channels for Communication: Even after the collaboration has ended, it is beneficial to maintain open lines of communication. This can help in addressing any post-project issues that might arise, sharing relevant updates, or even discussing potential future collaborations. It’s good practice to designate a point of contact from each sector for this purpose.

Finally, Small Commerce and Small Digital should keep in mind that the end of a collaboration doesn’t necessarily mean the end of the relationship. If the collaboration was successful and beneficial for both parties, they might consider starting a new project together, leveraging the trust and mutual understanding built during the previous collaboration. Even if they choose not to collaborate again in the near future, the experience and lessons learned from the project will continue to provide value.

To help facilitate the process of ending the collaboration, Small Commerce and Small Digital can use the following table to guide their discussions:

Steps	How To
Schedule a Closing Meeting	Identify key stakeholders and schedule a meeting to review project outcomes, celebrate successes, and address any remaining concerns.
Attend the Closing Meeting	Participate in the meeting and share perspectives on the collaboration, successes, challenges, and lessons learned.
Recognize Contributions and Celebrate Success	Acknowledge the efforts and contributions of both sectors, highlighting individual accomplishments and expressing gratitude for the partnership.
Document Lessons Learned	Create a project report that outlines the project’s objectives, outcomes, and lessons learned. Compile feedback from participants and identify areas for improvement.
Consider Future Collaborations	Reflect on the successes and challenges encountered in the current project and identify potential areas for future collaboration.
Establish a Follow-up Plan	Establish a plan for maintaining contact and exploring potential future collaborations. This can include scheduling regular check-ins or meetings, sharing updates on new products or services, or exploring potential areas for collaboration.
Address Potential Future Problems	Keep lines of communication open and provide support and guidance in addressing any potential future problems that may arise in future collaborations.

Keep in mind!

Keeping lines of communication open is crucial to maintain a positive relationship between Small Commerce and Small Digital.
This means maintaining regular contact, responding to emails and calls promptly, and being transparent about any issues that may arise.
Providing support and guidance is important in addressing potential future problems.
This can involve sharing knowledge and resources, providing advice and guidance, and offering solutions to problems that may arise.
Considering the potential for future growth and development is essential.
By reflecting on the successes and challenges encountered in the current project, Small Commerce and Small Digital can identify areas for improvement and explore potential avenues for future collaborations.
Establishing a follow-up plan can help maintain contact and explore future opportunities.
This can involve scheduling regular check-ins or meetings, sharing updates on new products or services, or exploring potential areas for collaboration.

By following these steps and using the table as a guide, Small Commerce and Small Digital can effectively end the collaboration and prepare for potential future collaborations, eventually in a follow-up project of Letz Retail Online.

Final checklist with additional details and guidance

Step	Action Items	Responsible Parties	Deadline
1	Schedule a closing meeting	Both sectors	At least 2 weeks in advance
2	Prepare an agenda for the closing meeting	Small Digital	1 week before the meeting
3	Review project outcomes, successes, and concerns at the closing meeting	Both sectors	During the meeting
4	Acknowledge contributions and celebrate successes	Both sectors	During the meeting
5	Document lessons learned and best practices	Both sectors	Within 1 week after the meeting
6	Share project report and feedback with all stakeholders	Small Digital	Within 2 weeks after the meeting
7	Reflect on the successes and challenges of the collaboration	Both sectors	Within 1 month after the meeting
8	Identify potential areas for future collaboration	Both sectors	Within 1 month after the meeting
9	Establish a follow-up plan for maintaining contact	Small Commerce and Small Digital	Within 2 weeks after identifying potential areas for future collaboration
10	Address potential future problems	Both sectors	As needed

Tips & Tricks:

Be open and transparent in communication to maintain a positive relationship with the other sector.
Consider providing a token of appreciation or gift to express gratitude for the partnership.
Reflect on the personal and professional growth achieved during the collaboration and how it can be leveraged in the future.

Relevant Practices:

Conduct an exit interview to gather feedback and insights from stakeholders on the collaboration’s successes, challenges, and lessons learned.
Share the project report and lessons learned documentation with other departments or teams in the organization to promote knowledge sharing and continuous improvement.
Identify potential opportunities for joint marketing efforts or public relations campaigns to showcase the collaboration’s success to the wider community.

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Personas

- Manager - Developer - Retail - Hospitality

Action Plan

Case Studies

Custom Cakes to Order Online

This case involves the expansion of Karaat Amsterdam’s cupcake service into the online world, specifically through the creation of a web shop and a special form for ordering custom cakes. Ideation refers to the process of generating, developing, and communicating new ideas, and in this case, the collaboration between Karaat Amsterdam and De Onliners led to the development of innovative solutions to meet the restaurant’s goals. The objectives was to create a web shop and a custom cake ordering system that met Karaat Amsterdam’s specific requirements. The clear display of prices throughout the ordering process also demonstrates the effectiveness of the ideation process in finding practical solutions.

Karaat Amsterdam was able to redesign its website and incorporate features that would enable customers to order cakes online. The creation of a web shop allowed for a seamless and user-friendly online ordering experience, while the special form for ordering custom made cakes added a unique and personalized touch to the service.

Overall, this case highlights how ideation, in the form of collaboration with web design creators, played a crucial role in expanding Karaat Amsterdam’s cupcake service into the online world and enhancing the customer experience through innovative features.

Eller Café & Wine Bar Pairs Nicely with Glass Mask Theatre

This case demonstrates how the collaboration between the Bestseller Café and Glass Mask Theatre led to the creation of a unique and innovative experience for patrons.

The process of ideation involves generating and nurturing fresh concepts, and in this instance, the collaboration led to the integration of a café and a theatre offering customers a different and intimate theatre experience within a central café setting.

Bestseller Café and Glass Mask Theatre joined forces to address a common challenge faced by new and experimental playwrights – the lack of affordable and accessible venues in city centers. By collaborating, the two businesses were able to leverage each other’s strengths and resources. The café, being a successful business with a loyal following, provided a beautiful venue to promote local artists and their work. On the other hand, the theatre brought in Innovative content Introducing new talent and enhancing the cultural experience for café patrons.

By combining food, wine, and theatre, the café was able to attract a broader customer base and generate additional revenue from theatre patrons. Additionally, the collaboration provided a valuable support system for artists, especially during the challenging times of the pandemic when many theatres and galleries were closed. The successful result of this collaboration is evident in the Bestseller Café’s steadfast growth in following by culturally literate Dubliners who not only enjoy the café’s offerings but also support and enrich local artists

Overall, this case exemplifies ideation by showcasing how the collaboration between the Bestseller Café and Glass Mask Theatre resulted in the creation of a unique and mutually beneficial experience for both businesses and their customers.

Case Study Together Academy Café

The Together Academy Café exemplifies preparation as it showcases the proactive steps taken to open a café that meets the needs of individuals with Down Syndrome and the wider community and demonstrates how proactive steps were taken to open a café in partnership with the local Dublin community. Te collaboration involved careful planning and preparation to address the needs of individuals with Down Syndrome and the wider community besides implementing training programs, and tailored supports to ensure the successful launch and operation of the café.

Together Academy Café recognized the high unemployment rate among individuals with Down Syndrome in Ireland and already offered various resources and training programs to address this issue. By partnering with the community and opening a café, it aimed to expand their services and provide additional job and life skills training opportunities for their students while also catering to the needs of the community and the Wanderers Rugby Club.

The allowed the opportunity and space where students could work and develop their job skills while also serving as a café for the community. -a seamless combination of two needs 1. providing employment opportunities for young adults with Down Syndrome and 2. offering café services to the community.

The successful result of this collaboration is evident in the readiness of the students to apply their job skills at the café, improving their employability and fostering connections with the Ballsbridge community. The results are not solely the services provided but also the creation of stable job opportunities for more young adults with Down Syndrome.

Case Study CENTRE DU CUIR

By proactively identifying the need for collaboration, understanding the target market, offering reliable solutions, and preparing for geographic expansion, Centre du Cuir demonstrated effective preparation in positioning themselves for success.:

Identifying the need for collaboration: Centre du Cuir recognized the need to improve its visibility and expand its customer base beyond the local market. By collaborating with Domino Communication, a web agency specializing in improving online visibility, Centre du Cuir took proactive steps to address this need and prepare for growth.
Assessing the target market: Centre du Cuir identified its target market as individuals and professionals who require maintenance services for leather and imitation leather surfaces. This understanding allowed them to tailor their services and marketing efforts to meet the specific needs and preferences of their target audience.
Offering reliable and durable solutions: Centre du Cuir positioned itself as a provider of reliable and durable solutions for various leather-related issues. This positioning indicates that they have invested time and effort in researching and testing their services, ensuring that they are well-prepared to address the problems commonly faced by their customers.
Geographic expansion: The strategic location of Centre du Cuir near the German border played a significant role in their successful preparation. They recognized the potential of expanding their operations to surrounding towns and prepared themselves to cater to customers in those areas. This shows that they conducted thorough research and planning to take advantage of their favourable location.

Grant: Cullen

This case was selected as an example of implementation because it showcases the successful execution of a project involving the development of a website and digital marketing efforts for Grant Cullen, a management coach trainer. Implementation refers to the process of putting plans or ideas into action, and in this case, the collaboration between Grant and GLO demonstrates the effective execution of their objectives.

Grant Cullen needed to reach out to more of his target audience and build a stronger client base. To achieve this, it sought to develop a multi-page website and establish a brand presence online. GLO, a service provider, was chosen to collaborate on this project.

The successful result of this collaboration is evident in the development of a website that showcases Grant’s expertise and effectively personalizes his services. The website has attracted relevant traffic through organic searches, indicating its effectiveness in reaching the target audience. Additionally, GLO has taken on responsibilities for Grant’s branding, logo design, and setting up profiles on relevant directories and social media platforms.

The project has now transitioned into the next phase, which involves digital marketing efforts such as Google Ads management. This signifies that the initial objectives of developing the website and establishing a brand presence have been successfully implemented, and the collaboration is progressing towards expanding Grant’s reach through targeted digital marketing strategies.

Overall, this case exemplifies implementation by demonstrating the successful execution of a project involving website development, brand establishment, and digital marketing efforts. The collaboration between Grant and GLO has effectively brought their plans into action, resulting in a website that showcases Grant’s expertise and attracts relevant traffic while setting the stage for further digital marketing endeavours.

La Casa del Habano Luxembourg

Implementation refers to the process of putting plans or ideas into action, and in this case, the collaboration between La Casa del Habano and Addedsense showcases the effective execution of their objectives and demonstrates the successful execution of a website creation project for La Casa del Habano Luxembourg. This case serves as a good example of implementation because it showcases the successful execution of a website creation project.

La Casa del Habano Luxembourg has a clear goal of stocking the very best products in optimal conditions, sourced exclusively from the Habanos S.A. Exclusive distributor CubaCigar Benelux. To enhance their business and reach a wider audience, they embarked on a website creation project in collaboration with Addedsense.

The collaboration involved a series of steps, starting with a needs analysis to ensure that the website meets the specific requirements of La Casa del Habano. Addedsense worked closely with the client to define the objectives and target audience of the site. They then proceeded to develop a web strategy and design that aligned with the brand’s visual identity.

The successful result of this collaboration is evident in the development of a website that recognizes the historical brand’s visual identity and aligns the goals and objectives of La Casa del Habano Luxembourg. The implementation of the web strategy and design showcases the effective execution of the project, ensuring that the website represents the brand in a visually appealing and functional manner. The collaboration between La Casa del Habano Luxembourg and Addedsense demonstrates the effective implementation of the defined objectives and the brand’s visual identity, resulting in a website that effectively represents the business and enhances its online presence.

Case Study Mascarillas Bejar

Evaluation involves assessing the effectiveness and outcomes of a project or initiative, and in this case, the story of Mascarillas Béjar demonstrates the evaluation of their business transformation and digitalization efforts. This case is a good example of an evaluation case study because it showcases the transformation and success of Mascarillas Béjar, a small company in Spain, during the COVID-19 pandemic. As a good example of an evaluation case study , it demonstrates the assessment of Mascarillas Béjar’s successful business transformation, digitalization efforts, and the positive outcomes they achieved as a result.

Initially, Fibras Textil Sánchez, the company’s original business, suffered a significant decrease due to the impact of the pandemic. However, in recognising the urgent need for mouth masks prompted the company to quickly pivot their business and focus on producing masks. This required acquiring new machinery and digitalizing their operations to enable online sales. The company rapidly implemented an e-commerce platform, but they faced challenges such as online attacks and cybersecurity gaps.

Recognizing the need for cybersecurity measures and stable management of supplies and sales, Mascarillas Béjar collaborated with specialized companies in cybersecurity and cloud services, such as Esprinet and Data Recover. This second phase of digitalization allowed them to stabilize their operations and enhance their digital capabilities.

The successful result of these efforts is evident in Mascarillas Béjar’s accomplishments. They became a viral phenomenon, producing a million masks per day and increasing their workforce from six to almost 100 employees. Their factory was operating in three shifts. The company’s focus on digitalization, including the use of artificial intelligence and cloud services, has played a vital role in their development.

The evaluation of Mascarillas Béjar’s transformation highlights the positive outcomes achieved through their digitalization and business transition . Their ability to adapt quickly, address cybersecurity concerns, and enhance their digital capabilities has not only enabled them to meet the urgent demand for masks but also positioned them as a reliable provider in the market. Their aim was to replace the Chinese providers within the Spanish hospital system, and this reflected their ambition for future growth and sustainability.

Case Study- Zen to GO

Evaluation involves assessing the effectiveness and outcomes of a project or initiative, and in this case, the story of Zen to Go and Think demonstrates the evaluation of their collaboration and the successful implementation of a mobile application and website. This case is showcasing the collaboration between ‘Zen to Go’ restaurant and ‘Think’ digital product agency in Malta to meet the growing demand for takeaway and provide an enhanced customer experience. It demonstrates the assessment of the collaboration between Zen to Go and Think, the successful implementation of a mobile application and website, and the positive outcomes achieved in terms of customer satisfaction and repeated usage of the platform.

The cause for collaboration stemmed from the restaurant’s need to cater to the growing demand for takeaway and provide a loyalty scheme for frequent users. They also wanted to address customer concerns about calories by incorporating a calorie counter feature.

The context of the case highlights the restaurant’s goal of offering customers the convenience of ordering sushi on the go, tracking orders, counting calories, and enjoying faster delivery. Collaborating with Think, they aimed to create a visually appealing platform that aligned with the brand’s primary colours and conveyed an energized, fun, bold, and optimistic feel.

The successful result of the collaboration is evident in the Zen to Go mobile application and website, which is used daily by hundreds of people to effortlessly order lunch or dinner. The platform offers the flexibility for users to have their orders delivered to their preferred address or pick them up from a Zen to Go outlet. The user flow is clear, simple, and intuitive, guiding users through the ordering process smoothly. The high percentage of returning users demonstrates the success of the platform in meeting customer needs and preferences.